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Administrative Assistant

Pensacola, FL Office Location

IMS ExpertServices™ is the legal industry’s leading expert witness and consulting services firm providing experts to top law firms and their Fortune 500 clients. We have been delivering expert witness and interim consulting solutions since 1992. Please visit our website for additional information regarding our expert witness services.

We have an immediate opening for an Administrative Assistant.

General Duties and Responsibilities include:

• Assist with marketing endeavors, proofing documents, preparing PowerPoint presentations and associated materials
• Interact with internal departments and external vendors and clients
• Interact with clients and experts regarding their inquiries about our services and programs
• Entering and maintaining contact information into a proprietary database
• Preparing electronic presentations and marketing materials. This entails proofing of materials, preparing sections of presentations and combining into PDF or PowerPoint form
• Extensive email correspondence, follow up and confirmation
• Manage and update templates, calendars, and general department materials
• Weekly statistical tracking and reporting, requiring extensive spreadsheet capabilities
• Providing general administrative support as needed
• Database, Computer, Internet, and E-Mail experience is essential

The following skills and experience are preferable:

• Typing speed of 60+ keywords per minute
• Extensive experience with Excel and PowerPoint
• Contact Management Database input experience
• General proficiency in Microsoft 2007 Office
• Knowledge of QuickBooks helpful
• Marketing background
• Ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Excellent telephone etiquette and office/work place skills.

Education/Experience:
Any combination of education and experience that would provide the required skill and knowledge for successful performance would be qualifying.  Typical qualifications and skills would be:

• 5+ years in office and executive administration
• Proven success in administrative positions
• Law or consulting firm administration a plus

The ideal candidate for this position must be analytical, organized, and efficient.  This individual must be able to work independently, possess individual initiative, have a team player attitude and be dedicated to excellence. We offer a competitive salary, outstanding benefits package (medical, dental, vision, 401k and bonus plan) and the professional advantages of an environment that supports your development and recognizes your achievements. We are an Equal Opportunity Employer.

IMS Expert Services is an Equal Opportunity Employer.
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