Project Coordinator

Job Type: Full-Time

IMS ExpertServices, voted one of the best companies to work for in Florida, is seeking to hire a Project Coordinator. This is a key role with major impact on the success of our company. Project Coordinators assist teams of Recruiters and Client Managers in matching top industry experts with attorneys for high-stakes litigation.

They will be responsible for coordinating expert and attorney phone, video and in person interviews; conducting data integrity and quality assurance services for client-facing projects and providing support wherever it is needed. Their focus to detail positions the rest of the team and the company for success.

If your desire is to work for a company that is packed with opportunity, provides great benefits for their employees and is immersed in subject matter that is important to what is happening in our world today, this might be the career for you.


  • Prepares expert presentations for attorney clients
  • Coordinates and schedules teleconferences, video conferences and associated travel arrangements as it relates to in-person interviews with experts, attorneys and companies
  • Performs medical license audits and attorney audits
  • Interacts with experts and attorneys to provide information as requested
  • Performs conflict checks for potential new search opportunities
  • Performs job setup for new expert searches, including writing case introduction, locating relevant patents/documents (West Law), and creating case information
  • Interfaces with multiple internal team members
  • Accountable for performing quality assurance checks for expert rates and contact information


  • A well-organized, detail-oriented and an assertive team player
  • Displays high level of positive energy and drive
  • Practices excellent time management, coordination, communication (verbal and written) and proofreading skills
  • Demonstrates confidence and communicates effectively with consultants, experts and executives both internally and externally
  • Handles multiple projects simultaneously, with little direction, and with high sense of urgency
  • Initiates and challenges, when appropriate, in order to move projects forward
  • Works well when faced with critical deadlines, works efficiently under pressure, and produces high volume of accurate work
  • The ideal candidate displays a positive, outgoing approach to service for internal and external customers
  • Utilizes phone etiquette and possess excellent conversation skills


  • Knowledge of Microsoft tools preferred
  • BS/BA degree preferred